Hiring Ceremony Musicians: 50 Questions to Ask

Hiring Ceremony MusiciansLike any other wedding vendor, you should be 100% comfortable with your ceremony musician(s) before booking with them.

You can ask as many or as few questions as you need to!

Here is a comprehensive list of 50 questions to ask a potential ceremony music performer:

availability

  1. What instrument(s) do you play?
  2. What genre(s) of music do you perform?
  3. Are you available for our wedding date and location?
  4. What are your rates?

background

  1. How long have you been playing your instrument(s)?
  2. How long have you been in business as a wedding musician?
  3. How many weddings have you performed for?
  4. Have you performed at our venue before?

references

  1. Do you have audio or video recordings available?
  2. Do you have testimonials from previous clients?
  3. May we contact a previous client to ask about their experience?
  4. Do you offer a guarantee?

repertoire

  1. Can we see a list of song choices?
  2. Are you able to perform songs that are not on this list? Is there an extra fee for that service?
  3. How far in advance do we need to request custom songs?

prelude

  1. Will you perform for the ceremony prelude?
  2. Do you start playing at a set time, or whenever the first guests arrive?
  3. Can we choose individual prelude songs and the order to play them in?
  4. Will you keep playing if our ceremony starts late?

processional

  1. How will we signal you to start the processional?
  2. How will we signal you to switch between processional songs?
  3. Can we choose exactly which parts of a song to play for the processional?
  4. Do you have experience playing for processionals involving small children or pets?

recessional

  1. How will we signal you to start the recessional?
  2. Can we choose exactly which part of a song to play for the recessional?
  3. Will you continue playing as our guests exit the ceremony space? For how long?

equipment

  1. How much space do you need?
  2. Do you need chairs set up? How many/what kind?
  3. Do your instruments need to be amplified?
  4. Will you provide the microphones and equipment needed for amplification? If not, how many microphones, mic stands and cables do we need to provide? What kind?
  5. Is there any other equipment we need to provide for you?

inclement weather

  1. What is your inclement weather policy for outdoor ceremonies?
  2. Can your instruments be played outdoors in mild inclement weather, like very light rain?
  3. Can you play outdoors in mild inclement weather if there is shelter overhead?
  4. Will there be any changes to your setup or equipment needs if we use our rain location?

day-of logisitics

  1. What time will you arrive at our venue?
  2. Do you have other weddings booked before/after ours on the same day? When/where?
  3. What is your usual performance attire?
  4. What is the best way to contact you on the wedding day if needed?
  5. What happens if there is an emergency and you are not available to perform?

fees

  1. Do you charge sales tax?
  2. Do you charge travel fees to our venue location?
  3. Are there any other additional fees we should be aware of?
  4. Do you offer a discount for off-season or weekday weddings?
  5. Do you offer a discount for booking cocktail hour or dinner music on the same date as our ceremony?

booking process

  1. Do you require a deposit to secure our date?
  2. Until we send our deposit, are we first on the list for our date? Will you contact us before booking another client?
  3. When is full payment required?
  4. What is your refund policy?
  5. What payment methods do you accept?

With these questions answered you will be well-equipped to choose your ceremony musicians!

Save